Working With the Vendor

by Joseph_Phillips on February 5, 2013

In my last post I described the process of working with a vendor. The vendor wants the SOW, but it’s not a simple process. The SOW isn’t just handed off to a vendor, however. The SOW accompanies one of several documents from the buyer to the seller:

  • Request for Quote (RFQ) – A RFQ is a document that asks the sellers to provide a price for the services or goods the organization is interested in purchasing. An RFQ means the buyer wants to purchase, but is interested in price only.
  • Invitation for Bid (IFB) – Like an RFQ, an IFB is a document from the buyer to the sellers asking for a price only. It’s, for essential purposes, the same type of document as an RFQ.
  • Request for Proposal (RFP) – A RFP is document from the buyer to the sellers asking for a proposed solution and a price. This document is different than the IFB and the RFQ, because the buyer is inviting the vendor to create a solution for the project. Proposals are generally more work for the vendor, because the vendor may create a solution for the buyer but they still may not be awarded the contract.

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