Defining the Change Control System

by Joseph_Phillips on March 26, 2013

The change control system is a collection of processes that allow change requests to be analyzed, approved, declined, and then managed. Get ready – I’m going to walk you through the whole darn thing – now! A change request enters the change control system. The change request is written, not verbal. The change request form [...]

Correcting Scope Creep

by Joseph_Phillips on March 19, 2013

Scope creep is project poison. It’s the tiny, undocumented and unwarranted changes to the project scope that eat up resources, time, and project monies. Scope creep happens when the project team members are adding to the project scope at their own judgment. A perfect example of scope creep happens when the project team is approached [...]

Managing Ch-Ch-Ch-Changes

by Joseph_Phillips on March 12, 2013

Changes can happen often in a project, but who pays for the changes to the project scope? The person that’s responsible for the change – usually. Nice escape hatch, there. If it’s a value-added change then the person that’s adding the value, the change requestor, pays. If it’s an external event that may cause additional [...]

Assuring Quality in the Project

by Joseph_Phillips on March 5, 2013

The concept of quality assurance (QA) enters the project management stage. QA is a management-driven process to ensure that the project work is done right the first time. QA is a prevention-driven process. What’s it preventing? It prevents mistakes, rework, corrective actions, and a breakdown of quality within the project deliverables. Quality assurance is comprised [...]

Performing Scope Control

by Joseph_Phillips on February 26, 2013

Who likes changes in their project? If you’re a project manager you probably didn’t raise your hand. Changes are the dark nemesis of project management. Take a look at Figure 11. Changes that happen early in the project are way, way easier than changes that happen later in the project. Changes that happen early in [...]

Monitoring and Controlling the Project

by Joseph_Phillips on February 19, 2013

Wouldn’t it be great if you and your project team could just create the project management plan, and then the project team would just go do the project work? You could spend your mornings sleeping in and your afternoons on the golf course. Of course if that were the case there’d be no reasons to [...]

Choosing a Vendor

by Joseph_Phillips on February 12, 2013

Choosing the vendor, the right vendor, can be a lot of work. After the buyer has sent the vendors the appropriate procurement documents the buyer may host a bidders conference. A bidders conference is a meeting where all of the potential vendors are invited to ask questions and clarification in the SOW. Any clarifications to [...]

Working With the Vendor

by Joseph_Phillips on February 5, 2013

In my last post I described the process of working with a vendor. The vendor wants the SOW, but it’s not a simple process. The SOW isn’t just handed off to a vendor, however. The SOW accompanies one of several documents from the buyer to the seller: Request for Quote (RFQ) – A RFQ is [...]

Selecting a Project Vendor

by Joseph_Phillips on January 29, 2013

In the planning process group you created the procurement management plan. Now you’re about to execute this beauty of a plan by inviting sellers to bid on your project work. Once you’ve collected the bids and proposals then you’ll choose the best vendor for your project. Recall that the procurement management plan defined the acceptable [...]

Managing Project Communications

by Joseph_Phillips on January 22, 2013

Managing project communication is about answering three simple questions: Who gets what information? When is the information needed? What modality is the information expected? Simple, huh? Of course, it’s not. Project communications is tricky business. You, the project manager, are at the center of the communication demands from stakeholders, the project team, vendors, management, and [...]